Steps to Enrollment
How do I enroll for the program?
Step 1.
To begin enrollment with CalHIPSO, please fill out the Provider Interest Form. Its necessary for your practice to fill out this form first, so that you can be entered into our database.
You can download a fillable PDF version of the form by clicking here:
Provider Interest Form
After you’ve completed the Enrollment Agreement, you can send it to our eFax line: (415) 354-5604, or email it to: lec@lumetrasolutions.com.
Step 2.
Once you have submitted a Provider Interest Form, you will be contacted by Lumetra with an introductory email. Attached to the email, you will find CalHIPSO’s Enrollment Agreement. The purpose of this form is for Lumetra to gain some basic knowledge about your practice such as practice size, number of office staff, etc. The Agreement also contains in-depth information about CalHIPSO’s services.
You can download a Word document version of the Enrollment Agreement here:
PPCP Enrollement Agreement
Non-PPCP Enrollment Agreement
After you’ve completed the Enrollment Agreement, you can send it to our eFax line: (415) 354-5604, or email it to: lec@lumetrasolutions.com.
Step 3.
Once you have returned your Enrollment Agreement, you will be sent an introductory email informing that your practice has been awarded a CalHIPSO membership. Attached to the email, you will find CalHIPSO’s Readiness & Workflow Practice Self-Assessment document. The purpose of this form is to gain more in-depth knowledge of your practice’s basic workflow in order to assess your EHR needs.
You can download a fillable PDF version of the document here:
EHR Readiness Assessment
After you’ve completed the Readiness Assessment, you can send it to our eFax line: (415) 354-5604, or email it to: lec@lumetrasolutions.com.
Once you have officially enrolled in CalHIPSO, we encourage you to view our Provider Orientation Video to learn more about what to expect from your CalHIPSO Membership. The video can be found at http://www.youtube.com/watch?v=DqX-3epDKyg
Enrolled Physician Services
Once you have returned your Readiness & Workflow Practice Self-Assessment, you will be eligible for the following services depending on your practice needs:
Site Visit – One of Lumetra’s staff will make a visit to your practice to meet with your staff and better assess your practice needs.
Practice Service Plan – After reviewing your Readiness Assessment and meeting with your practice, Lumetra will create a Practice Service Plan. This will cover all potential services that we predict will be required in an EHR Implementation for your practice. The service plan will also make an EHR vendor recommendation, with Lumetra having vendor neutrality. If your practice already has an EHR system implemented, the Practice Service Plan will focus on system optimization or integration for your practice.
Vendor Selection – Once you have reviewed the Practice Service Plan that Lumetra created for your practice, you will need to make a vendor selection if your practice does not currently have an EHR system. You can use the vendor that Lumetra recommends to you, or one of your own choosing.
EHR Implementation or Optimization – Once a vendor has been selected for your practice, Lumetra will follow the necessary steps to implement your EHR system. If you already have an EHR system, we will work to optimize the system that you have in place. When the system is running efficiently, the step is referred to as “Go-Live.”
Assistance Reaching Meaningful Use Requirements – Once your EHR system is running efficiently, Lumetra will assist your practice in the steps necessary to achieve the current Meaningful Use requirements.
If you have questions about any of the above services, click on the name of the service to send us an email requesting information.